Prodeo Academy

Reports to: VP of Operations & Compliance and Network Director of Operations

Partners with: Contracted accountants, Sr. HR Generalist, Operations Leaders

Compensation: $65,000 - $85,000 annually

About Prodeo

Prodeo Academy is a network of public charter schools serving the Twin Cities. It is a meaningful education solution that is closing the opportunity gap through data-driven instruction in a culture based on a foundation of five core values: Perseverance, Respect, Integrity, Development, and Engagement. Shared expectations around these values enhance the opportunity for our scholars to reach their full potential. We are looking for team members committed to helping our scholars access greater opportunities, achieve future success, and contribute to the vitality of our community.

VISION FOR THE POSITION

The Business Manager is a dedicated member of the network team that supports our six small schools in closing the opportunity gap. The person in this role will be a key business operations expert for the organization, managing payroll, accounts payable and receivable, compliance reporting, and vendor relationships. The Business Manager will play a critical role in ensuring financial accuracy, operational efficiency, and high-quality employee experience while collaborating closely with other roles. This role involves both independently managing critical processes with a high degree of autonomy and completing directed tasks, including clerical and administrative support for senior leaders.

This opportunity is ideal for someone who thrives in a detail-oriented, high-accountability environment and is committed to maintaining financial integrity. The ideal candidate is a strategic thinker with strong organizational skills, financial expertise, and a proactive approach to problem-solving. They should be energized by complex financial and operational challenges, eager for feedback, and dedicated to ensuring that financial processes support the broader mission of Prodeo Academy.

Key Responsibilities:

Finance & Budgeting

  • Supports budget planning and financial forecasting.
  • Assists in the creation and maintenance of financial spreadsheets.
  • Attends finance team and accounting meetings in an administrative support role, including documentation and action item tracking.
  • Sends 990s, quarterly reports, and other financial correspondence.
  • Maintains cash flow spreadsheets in collaboration with the VP of Operations & Compliance and financial contractors.
  • Manages day-to-day accounts payable, including invoice processing, vendor communication, coding, and dashboard updates using Ramp.com.
  • Manages day-to-day accounts receivable, including invoicing and cash handling support.
  • Manages cash on hand, cash boxes, and ensures timely bank deposits.
  • Collaborates on grant budget creation and leads financial reporting, supporting compliance-related financial documentation.
  • Supports procurement and compliance efforts, executing purchasing for network-wide needs.
  • Assists in audit preparation as directed by the VP of Operations & Compliance.
  • Supports compliance reviews and audits as needed.
  • Utilizes Skyward for general ledger and financial reporting tasks, including UFARS coding for financial reporting.

Payroll & Compensation

  • Manages day-to-day payroll functions, including processing payroll and ensuring accuracy.
  • Maintains and monitors staff leaves, PTO, and absence tracking systems as relates to payroll.
  • Ensures accuracy in payroll processing and compliance with payroll-related regulations.
  • Oversees payroll onboarding and offboarding, including verification of tax and payroll documents, and ensuring personnel funding allocation tools are maintained.
  • Supports the calculation of prorated salaries and the review of leave-of-absence fields for accuracy.
  • Assists with TRA, PERA, and benefits processing in partnership with the Senior HR Generalist.
  • Provides payroll support for leave of absence planning in partnership with the Senior HR Generalist.
  • Audits payroll system for accuracy of deductions and contributions and annual pay.
  • Responds to payroll-related questions from staff in a timely, accurate, and customer-service oriented manner.

Policy & Compliance

  • Updates and maintains financial policy archives, ensures policies are published, and tracks the policy revision calendar.
  • Supports data gathering for insurance applications and the timely payment of business insurance premiums.
  • Assists in the collection of data for claims processing and lease aid applications and other reports as needed.
  • Ensures financial compliance by managing vendor onboarding and maintaining an archive of executed contracts, W9s, Certificates of Insurance, payment information, and payment schedules.
  • Files contracts and maintains organized records.
  • Oversees credit card purchase documentation, including receipt collection, coding review, and employee reimbursement processing using Ramp.com.
  • Manages vendor relationships, ensuring compliance with procurement policies and maintaining purchase documentation.

Administrative Support & Coordination

  • Provides administrative support to the VP of Operations & Compliance and NDOO.
  • Takes minutes during monthly committee meetings and tracks action items.
  • Coordinates finance committee meetings, including scheduling, documentation, and follow-up.
  • Supports requests for financial data from authorized entities as needed.
  • Assists with routine financial reporting and documentation requests.

Requirements & Qualifications

Required Qualifications:

  • Bachelor’s degree in Business, Finance, Accounting, or a related field.
  • Minimum of 3 years of experience in business operations, finance, payroll or accounting.
  • Experience with Skyward, Ramp.com, and BambooHR or similar financial, ERP, and HRIS software.
  • Strong knowledge of payroll processes, benefits administration, and compliance.
  • Excellent organizational and time management skills with a high level of attention to detail.
  • Strong interpersonal and communication skills.
  • Ability to maintain confidentiality with sensitive financial and personnel data.
  • Proficiency in Microsoft Excel and Google Sheets.
  • Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications:

  • Familiarity with UFARS coding for financial reporting.
  • Experience working in an educational or nonprofit setting.
  • Knowledge of state and federal financial compliance requirements for Minnesota Charter schools.
  • Experience with grant management and financial reporting for funded programs.
  • Advanced Excel and/or Google Sheets skills, financial modeling and creating systems of integrated spreadsheets.
  • Familiarity with Minnesota state financial reporting requirements for Charter schools.

COMPENSATION

Salary for this position is competitive and commensurate with experience.

  • Comprehensive healthcare options (Medical, Dental, and Vision)
  • Retirement planning through Teacher's Retirement Association (TRA)/Public Employee Retirement Association (PERA) and optional 403B plans
  • Generous Paid time off, federal holidays, and academic breaks throughout the school year
  • Flexible schedule

Prodeo Academy is an equal opportunity employer. We do not discriminate on the basis of race, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are committed to hiring a diverse and multicultural staff and encourage applications from traditionally underrepresented backgrounds.

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